Hazard

Who may be harmed and how

Evaluate risks

Precautions

Action

Implemented

1. Working alone in an empty building Staff /Trustee
Unauthorised access by person unknown resulting in:

  1. Personal Injury
  2. Damage to property
  3. Theft
High
Medium
Medium
  1. Keep both front and back doors locked.
  2. Do not open either locked door without being satisfied as to the caller by checking their identity through peep holes.
  3. Do not open back door to anyone whose voice is not known; send them to the front of the building.
  4. Keep St Marks Church details handy to call if concerned about anyone outside.
  5. If in any doubt about personal safety.

– dial 999 from both mobile and land line, as the latter can be traced

– either try to get away or barricade self into office and shout FIRE which is apparently more effective than HELP

  1. Consider installing an intercom so as to reduce risk of unwanted entry, OR
  2. Consider placing a chain on the door.
  3. Set up call system or logging in/out of computer to ensure staff arrive and leave safely.
  4. Provide staff with personal alarm/spray.
 Check with St Marks Church Warden Feb 2016
Locking self out of office in which are keys and phone High
  1. Keeping keys on person all of the time
  1. Sign on door “have you got your keys?”
  2. Placing key on spring ring to be attached to belt, on lanyard
  3. Installing key pad lock mechanism
  4. Possibility of placing spare key in safe place in kitchen
Receiving visitors to the office Low
  1. Ideally all visitors should have appointments and should attend the office when there is more than 1 person there.
  2. If a visitor does not have an appointment then they should be seen in the hallway, and not in the office unless completely happy about doing so.
Sudden illness High
  1. If feeling in the least unwell contact a third party to inform them and agree further timed check ins.
  2. Ensure that St Marks Church telephone number is available (printed on wall) and stored in mobile and land line so if need to call 999 but cannot
  3. get to door then RBD can be called.
  4. Ensure property address incl. postcode prominently displayed on the wall.
  5. Ensure mobile phone has ICE number stored.
  1. Each staff member must nominate a person to call which is known to other staff, trustee.
  2. Set up call system or logging in/out of computer to ensure staff arrive and leave safely.
  3. Check all lone workers have ICE and keep central log.
Accident High
  1. Always have mobile phone on person.
  2. Ensure Reading BC tel number easy accessible as above.
  3. Ensure property address incl. postcode prominently displayed on the wall.
  4. Undertake risk assessment on cables, boxes, storage to minimize risk of accident.
  5. Undertake risk assessment on kettle location with particular reference to any electrics below.
  6. Ensure mobile phone has ICE number in it.
  1. Set up call system or logging in/out of computer to ensure staff arrive and leave safely.
  2. Provide First Aid Box.
  3. Provide First Aid training.
  4. Check all lone workers have ICE and keep central log.
Fire High
  1. At beginning of each visit to the site, check both exit doors are unobstructed and do lock check from time to time to check fully operational.
  2. Ensure property address including postcode prominently displayed on the wall.
  3. Ensure PAT testing regularly carried out.
  1. Check for smoke detectors.
  2. Staff training for fire extinguishers.
  3. Liaise with RBC so as not to miss fire extinguisher checks.
  4. Provide torch and diarise for battery checking.
Exiting the property in late evening or night High particularly for female staff
  1. Check and keep checked outside light to main entrance.
  2. Do not exit from rear.
  3. Check through peepholes before unlocking door.
  4. Check around before turning around to lock door.
  1. Provide staff with personal alarm or spray.
Walking to vehicle in late evening or night High particularly for female staff
  1. If parked in adjacent road, stop & check any persons hanging around before moving toward car; if in any doubt do not approach car until they have gone.
  2. If parked elsewhere use the most open, well lit route.
  3. Walk assertively, head up, and aware of surroundings.
  4. Do not wear earphones.
  5. If worried call someone and keep the line open until car reached safely.
  1. Provide staff with personal alarm or spray.
2. Working in building whilst the hall is being used Staff/trustee
Unauthorised access by person unknown resulting in

  1. Personal injury
  2. Damage to property
  3. Theft
High
  1. Keep office door locked.
  2. If leaving office ensure keys & phone taken and door locked after exiting.
  3. If concerned by someone try to move into hall area with other people.
  4. Ask group leader to advise when the last person is going and then check both doors closed and locked.
  5. If in any doubt about personal safety dial 999 on mobile and land line.
  1. Peephole in office door or small glass window.
3. Driving to office when will be alone in office and travelling to meetings Staff/Trustee

  1. Accident
  2. Breakdown
  3. Adverse weather
  4. Personal injury between car and office or other site
High
Medium
  1. Always have mobile ‘phone on person and “on” and include ICE number.
  2. Ensure vehicle regularly serviced.
  3. Ensure vehicle fuel is kept at least a quarter full.
  4. Do not leave home if weather advice is not to so do.
  5. If on site at a meeting or in office and weather is becoming adverse arrange to end the meeting early and leave, advising someone that you are doing so.

If travelling in adverse weather ensure there are warm clothes or blankets in the car as well as water and

  1. Do not park in an isolated area, or unlit if at night
  2. Do not exit car until checked around to check nothing suspicious.
  3. Walk briskly and purposefully from car to site.
  4. Do not exit car if any doubts.
  5. If concerned and meeting with someone call them and keep the line open.
  6. If not meeting someone then if available call someone; if you cannot then leave the area.
  1. Check all lone workers have ICE and keep central log.
  2. Require evidence of servicing.
  3. Set up call system or logging in/out of computer to ensure staff arrive and leave safely.
  4. Provide staff with personal alarm or spray
4. Attending a meeting alone with unknown others Staff / trustees

  1. Accident, other incident preventing arrival
  2. Personal safety in meeting
High
  1. All external meetings must be logged and call/other signal to designated person to confirm arrival and departure.
  2. Arrange meeting at open venue where others are around.
  3. Arrange meeting where access from car to site is well populated.
  1. Provide safety alarm or spray
5. Attending school for reading sessions Volunteers

  1. Accident other incident to/from school.
  2. Personal safety from car to school and back.
  3. Personal safety in school re fire, isolation
Medium
High
High
  1. Ensure designated person knows of visit and expected return time.
  2. In case of non-arrival school have contact number of volunteer and other contact number.
  3. Always carry mobile phone and ensure battery topped up.
  4. Do not travel is weather is bad and advice is not to so do.
  5. Park in a well populated area, do not exit car if concerned and if in doubt phone third party or school and keep the line open.
  6. Do not take short cuts through unlit or quiet areas.
  7. Ensure aware of school fire plan, exits etc.
  8. Ensure sit in an area where you can be seen or can see or hear others
  1. Set up system with school that if volunteer not arrive to call their mobile and if no answer the designated person, and if none then ABC.
  2. Ensure school required to inform volunteer of fire drill

Reviewed Feb 2016 and noted to check peep hole/chain to door and provide Wendy safety spray.