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Management structure

The Charity is overseen by a Board of Trustees which is responsible for directing the affairs of Assisting Berkshire Children (ABC) to read and ensuring that it is solvent, well-run and that the interests of children remain paramount.

MAIN DUTIES

  • The Trustees must ensure that the charity complies with charity laws in England and Wales and with the rules and regulations of the Charity Commission as regulator; in particular ensuring that the charity prepares an annual report, annual accounts and maintains an accurate register of its Trustees.
  • The Trustees must ensure that the charity does not breach its Constitution and that it remains true to the charitable purpose and objects set out there.
  • The Trustees must act with integrity and avoid any personal conflicts of interest or misuse of charity funds or assets.
  • The Trustees must use charitable funds reasonably, and only in furtherance of the charity’s objects.
  • The Trustees must avoid undertaking activities that might place the charity’s funds, assets or reputation at risk.
  • The Trustees must use reasonable care and skill in their work for the Charity to ensure that it is well-run and efficient.
  • The Trustees must consider seeking external professional advice on all matters where there may be material risk to the Charity, or where the Trustees may be in breach of their duties.

Trustees are elected at the Annual General Meeting (AGM) in June and may be co-opted to the Board during the year. The Trustees meet three times a year.

It is expected that Trustees will serve three years on the board and give one terms notice to resign.  It is expected that trustees attend all three board meetings and the AGM unless apologies are given and accepted.

The Trustees are responsible for preparing the business plan together with the CEO, proposing and reviewing policies, setting standards within policies laid down and ensuring these standards are maintained. The CEO is responsible for the day-to-day running of the charity and has the following delegated authorities:

  • Authorisation of items of expenditure within the approved budget
  • Authorisation of additional emergency expenditure or expenditure above the agreed budget with a limit up to £1000. Such decisions must be brought to the next meeting of the Trustees for retrospective approval
  • Submission of grant applications
  • Recruitment, training and management of staff and volunteers
  • Production and maintenance of all necessary procedures and processes

The CEO must report to the Trustees each term and in addition, is responsible for alerting the Board of Trustees of any issue that might affect the reputation or future of the Charity.