The Charity is overseen by a Board of Trustees which is responsible for directing the affairs of Assisting Berkshire Children (ABC) to read and ensuring that it is solvent, well-run and that the interests of children remain paramount.
• The Trustees must ensure that the charity complies with charity law and with the requirements of the Charity Commission as regulator; in particular ensure that the charity prepares reports on what it has achieved and annual returns and accounts as required by law.
• The Trustees must ensure that the charity does not breach any of the requirements or rules set out in the Constitution and that it remains true to the charitable purpose and objects set out there.
• The Trustees must act with integrity and avoid any personal conflicts of interest or misuse of charity funds or assets.
• The Trustees must use charitable funds reasonably, and only in furtherance of the charity’s objects.
• The Trustees must avoid undertaking activities that might place the charity’s funds, assets or reputation at risk.
• The Trustees must use reasonable care and skill in their work for the Charity to ensure that it is well-run and efficient.
• The Trustees must consider seeking external professional advice on all matters where there may be material risk to the Charity, or where the Trustees may be in breach of their duties.
Trustees are elected at the Annual General Meeting in May and may be co-opted to the Board during the year. The Trustees meet 3 times a year.
The Operational Management Committee (OMC) is responsible for proposing strategies and policies to the Board, setting standards within policies laid down by the Trustees and ensuring these standards are maintained. The OMC consists of the Chair, Vice Chair (if applicable), Treasurer and Coordinator and meets twice a term. The members are responsible for the day to day running of the organisation and have the following delegated authorities:
• Authorisation of items of expenditure within the approved budget
• Authorisation of additional emergency expenditure or expenditure above the agreed budget limits up to £1000. Such decisions must be brought to the next meeting of the Trustees for ratification
• Submission of grant applications
• Recruitment, training and support of staff and volunteers
• Production and maintenance of all necessary procedures and processes
The OMC must report to the Trustees each term and in addition, is responsible for alerting the Board to any issue that might affect the reputation or future of the Charity.