Hazards

Unauthorised access by person unknown resulting in:

1. Personal Injury
2. Damage to property
3. Theft
4. Accusation of wrongdoing whilst on the premises

Medium

Medium

Low

1. Keep both front & back doors locked.
2. Do not open either locked door without being satisfied as to the caller by checking their identity through peep holes/intercom/camera.
3. Do not open back door to anyone whose voice is not known; send them to the front of the building
4. Keep St Marks Church contact details handy to call if concerned about anyone outside.
5. If in any doubt about personal safety

–          dial 999 from both mobile and land line, as the latter can be traced

–          either try to get away or barricade self into office and shout FIRE which is apparently more effective than HELP

1. 999 on speed dial

–

1. Request Reading Council to install 2^nd peep hole to front door.
2. Consider installing an intercom so as to reduce risk of unwanted entry, OR
3. Consider placing a chain on the door
4. Set up call system or logging in/out of computer to ensure staff arrive and leave safely
5. Provide staff with personal alarm/ spray
6. Reissue staff with new personal spray / alarm. (May 2022)

1. Sign on door “have you got your keys?”
2. Placing key on spring ring to be attached to belt, on lanyard
3. Installing key pad lock mechanism
4. Possibility of placing spare key in safe place in kitchen

1. Ideally all visitors should have appointments and should attend the office when there is more than 1 person there.
2. If a visitor does not have an appointment then they should be seen in the hallway, and not in the office unless completely happy about so doing.

1. If feeling in the least unwell contact a third party to inform them & agree further timed check ins.
2. Ensure St Marks Church telephone number available (printed on wall) & plumbed into mobile and land line so if need to call 999 but cannot get to door then Church Warden can be called .
3. Ensure property address incl. postcode prominently displayed on the wall.
4. Ensure mobile phone has ICE number in it.

1. Each staff member must nominate a person to call which is known to other staff or trustee.
2. Set up call system for logging in/out of computer to ensure staff arrive and leave safely.
3. Check all lone workers have ICE and keep central log.

1. Always have mobile phone on person
2. Ensure warden tel number easy accessible as above.
3. Ensure property address incl. postcode prominently displayed on the wall.
4. Undertake risk assessment on cables, boxes, storage to minimize risk of accident.
5. Undertake risk assessment on kettle location with particular reference to any electrics below.
6. 6. Ensure mobile phone has ICE number in it.

1. Set up call system for logging in/out of computer to ensure staff arrive and leave safely
2. Provide First Aid Box
3. Provide First Aid training
4. Check all lone workers have ICE and keep central log

1. At beginning of each visit to the site, check both exit doors are unobstructed and do lock check from time to time to check fully operational.
2. Ensure property address incl. postcode prominently displayed on the wall.
3. 3. Ensure PAT testing regularly carried out.

1. Check for smoke detectors and that they are functional.
2. Staff training for fire extinguishers
3. Liaise with RBC so as not to miss fire extinguisher checks
4. Provide torch & diarise for battery checking

1. Check and keep checked outside light to main entrance.
2. Do not exit from rear
3. Check through peepholes before unlocking door.
4. Check around before turning around to lock door.

1. Provide staff with personal alarm/ spray
2. Reissue staff with new personal spray / alarm. (May 2022)

1. If parked in adjacent road, stop & check any persons hanging around before moving toward car; if in any doubt do not approach car until they have gone.
2. If parked elsewhere use the most open, well lit route.
3. Walk assertively, head up, and aware of surroundings.
4. Do not wear earphones.
5. If worried call someone and keep the line open until car reached safely.

1. Provide staff with personal alarm/ spray
2. Reissue staff with new personal spray / alarm. (May 2022)

Unauthorised access by person unknown resulting in:

1. Personal Injury
2. Damage to property
3. Theft

1. Keep office door locked.
2. If leaving office ensure keys & phone taken and door locked after exiting
3. If concerned by someone try to move into hall area with other people.
4. Ask group leader to advise when the last person is going and then check both doors closed and locked.
5. If in any doubt about personal safety dial 999 on mobile and landline.

1. Peephole in office door or small glass window.

1. Accident
2. Breakdown

1. Adverse weather

1. Personal injury between car and office or other site

Medium

Medium

2.     Ensure vehicle regularly serviced

3.     Ensure vehicle fuel is kept at least a quarter full

4.     Do not leave home if weather advice is not to so do.

1. If on site at a meeting or in office and weather is becoming adverse arrange to end the meeting early and leave, advising someone that you are so doing
2. If travelling in adverse weather ensure there are warm clothes/blankets in car, & water.

1. Do not park in  an isolated area, or unlit if at night.
2. Do not exit car until checked around to check nothing suspicious.
3. Walk briskly and purposefully from car to site.
4. Do not exit car if in any doubts.
5. If concerned and meeting with someone call them and keep the line open. If not meeting someone then if available call someone; if you cannot then leave the area.

1. Check all lone workers have ICE and keep central log
2. Require evidence of servicing.
3. Set up call system or logging in/out of computer to ensure staff arrive and leave safely

1. Provide staff with personal alarm/ spray
2. Reissue staff with new personal spray / alarm. (May 2022)

1. Accident, other incident preventing arrival.
2. 2. Personal safety in meeting

6.     Arrange meeting at open venue where others are around

7.     Arrange meeting where access from car to site is well populated.

1. Provide safety alarm/spray
2. Reissue staff with new personal spray / alarm. (May 2022)

1. Accident or other incident to/from school

1. Personal safety from car to school & back

1. Personal safety in school re fire, isolation

1. Personal awareness in relation to lone working.

High

High

Medium

1. Ensure designated person knows of visit and expected return time
2. In case of non-arrival at school have contact number of volunteer and other contact number.
3. Always carry mobile phone and ensure battery topped up.
4. Do not travel is weather is bad and advice is not to so do
5. Park in  a well populated area, do not exit car if concerned and if in doubt phone third party/ school and keep the line open.
6. Do not take short cuts through unlit or quiet areas
7.  Ensure aware of school fire plan, exits etc
8. Ensure sit in an area where you can be seen or can see or hear others
9. Volunteer is aware of Lone Working Policy and takes appropriate action.

1. Set up system with school that if volunteer not arrive to call their mobile and if no answer the designated person, and if none then ABC
2. Ensure school required to inform volunteer of fire drill
3. Ensure that the school is informed of ABC Lone Working Policy and offers appropriate area in school for work with children.

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